Profitability Specialist

Job Summary

Duties & Responsibilities

• Project Activities Performance Monitoring:
• Monitor daily and weekly project activities performance to ensure tasks are completed according to the project plan and timeline.
• Track planned vs completed tasks and ensure productivity targets are met.
• Profitability Management:
• Monitor project financial performance to ensure projects are delivered within budget and maintain profitability targets.
• Track project costs, resource utilization, and revenue to ensure efficient financial management.
• Coordinate with finance and project teams to improve cost control and maximize project profit margins.
• Project Lost Rate Control:
• Track and analyze lost or cancelled projects to identify causes such as pricing, delays, or service issues.
• Maintain a low project lost rate by improving proposal cost and delivery timelines.
• Provide regular reports on lost opportunities and recommend strategies to improve project win rates.
• Monthly Invoicing Compliance:
• Ensure minimum set number of project invoices are generated and submitted monthly.
• Align with account managers to verify completed milestones before invoicing.
• Track pending invoices, billing delays, and payment follow-ups to ensure accurate and timely billing.
• Daily Operations
• Source needed suppliers in line with set suppliers network plan.
• Receive purchase requisitions and create Purchase Orders in line with the set process.
• Reflect all procurement transactions on the Odoo system.
• Ensure processing Purchase Requests within the agreed Service Level Agreement.
• Prepare periodic reports to the direct manager.
• Facilitate calls between suppliers and account managers as needed.
• Send short-listed suppliers to account managers with ranking recommendations.
• Handle urgent Purchase Orders and ensure timely action and response.
• Call for tender by sending out requests for quotations targeting at least 3 suppliers per requested item / service whether from existing network or newly sourced.
• Compare between received quotations and conduct negotiations, as needed in line with the set / estimated client budget.
• Request demos, samples of products / work in case of newly sourced suppliers as part of the technical assessment.
• Discuss with the Direct Manager the recommended supplier(s) per project.
• Issue and send POs to selected suppliers copying finance.
• Write up vendor contract and agreement of selected supplier(s) with exact deliverables, terms and conditions.
• Conduct random site visits during launch to inspect quality of service and products provided by suppliers as requested.
• Validate supplier invoices based on account manager feedback on quality / deliverables and follow up with Finance on timely payment.
• Handle suppliers’ complaints in case of payment delays or invoicing issues as needed.
• Key Performance Indicators:
• Number of new qualified suppliers sub-contracted.
• Number of suppliers per requested item.
• Request to Purchase cycle time.
• Quality and timely recording of data on Odoo.

Key Success Factors

• Time Management
• Stress Management
• Negotiation Skills
• Decision-Making
• Teamwork & Collaboration
• Cost Awareness
• Analytical Thinking
• Problem-Solving

Education

• Bachelor’s degree in supply chain, business administration or finance.
• Post graduate studies in Supply Chain Management is an asset.

Experience

• Minimum of 1 year of relevant work experience.

Skills & Abilities

• Very good English both spoken and written.
• Excellent working knowledge of Microsoft Office 365 and ERP.
• Advanced relationship management skills.
• Strong communication and financial negotiation skills.
• Flexible “Can think on their feet”
• Sense of urgency to provide a rapid response to urgent requests.
• Result oriented with an eye for details and analysis.
• Autonomous with ability to work with minimal direction.